CA Baseline Governance Stream Meeting - Friday August 20th, 2-3pm EST

Here is the updated deck that we used for the discussion noted below for today's call (see slides 8 & 9) CA Baseline Governance Call - Baseline Maturity Level + Expectations Discussion Slide Deck 2021-08-20

Attendees:

Sheridan Cook
Michael Savage
Elliot Silver
Thomas Zhou
Rita Pyle
Fariba Behzadi
Harsh Sharma
Irfan Hakim
Ken Sinn
Randy Nonay
Shamil Nizamov

Feedback / Change Mgmt Process

• Sheridan walked the group through some candidate options for platforms and processes to use for capturing feedback and reviewing / processing / resolving changes
• Example out there: OID Submission Guidelines for InfoCentral: infocentral.infoway-inforoute.ca/en/tools/standards-tools/oids
• Both GitHub and Simplifier have the ability to capture issues and tag them in helpful ways to filter them
• If the chosen platforms allows for free-form / unstructured titles, need to enforce strict naming conventions
• Does Simplifier have ability to provide customized approaches to the Issue Log for a profile set? (i.e. make certain fields mandatory, tie each issue in to a specific resource, etc)
• GitHub doesn’t necessarily have the same structure and automated capacities as the HL7 Jira, but ultimately it’s a good choice because it can tie discrete issues to pull / change requests
• Simplifier has a contractual connection to Infoway, so the usage of it is more consistent and less likely to change (i.e. going from free to pay) during our work; don’t want to be reliant on services that get cut off if things change
• Worth reaching out to Infoway re: the Standards Governance email sent out recently, would be helpful if we could align our Feedback / CM Process to anything that they’re already working on (if applicable)
• These processes hinge on the availability of people to raise their hand to be forum moderators / feedback collectors, otherwise we’ll have to keep things as-is and maintain the issue log on Simplifier and just request folks to put in feedback that way
• Next step, finalize the Feedback / CM Process, then get someone to raise their hand to act as moderators & editors
• Main decision points: Whether or not we get people to volunteer for these moderators / editor roles, and whether or not the Standards Governance group is planning a process of their own that we should be aligning our process to
• Next call, will review our formal decision on the above items, then will move on to the agenda items on terminology

Hi all!

For this Friday the 20th's Governance Meeting, the agenda is as follows:

1. Feedback/Change Mgmt Process: managing / soliciting changes and feedback from the community - how do we want to handle & standardize this? What tools and processes do we want to leverage?

(time permitting)

2. Terminologies expectations - what and where the baseline should be pointing to for terminology bindings (e.g. URLs that have been socialized in other guides) vs creating our own value sets

Thank you!